Content Management System (CMS)

2/9/2015 3:17:11 PM

As an Elite agent, you now have the ability to maintain content on your new web site. This Knowledge Base article will assist you in how to use the new CMS to get the most out of it.

You will first go to the URL supplied to you when we announced that your site was ready for review prior to launch. Your user name and password is the same as what you have in your ADVAIA profile to log into our technical support system and the production area. If you should change your credentials in ADVAIA your account profile, this will not change the credentials for your access to your CMS. The credentials were set-up initially to the CMS as your profile indicated. Therefore, it is important to keep your credentials in a handy location!

Once you log into the CMS you will see your company name at the top left. Below this will be the main navigation to the CMS controls for your new site. Here is a brief description of each item:

• Home Page Banner/Offer: This is where your main image goes. The size of the image will depend on the ELITE template that your site is built on. Please look for the specific size for that main image/banner and make sure that the image size is correct before uploading the image. If you do not, your responsive site may not work correctly or the image will not display correctly!
• Welcome Text: this is the current welcome copy provided from your most recent production updates. You can change this copy at any time. Your image size cannot be any larger than 750 picels wide and 72 dpi!
• About Us Text: : this is the current about us copy provided from your most recent production updates. You can change this copy at any time. Your image size cannot be any larger than 750 picels wide and 72 dpi!
• Cruise Specials: a summary of all specials that you have created and that are designated "Cruise"
• Land Vacation Specials: a summary of all specials that you have created and that are designated "Land"
• Multi-Offer Specials: a summary of all specials that you have created and that are designated "multi-offer" *
• HTML Specials: Create a HTML page special for your web site using a WiziWig
• PDF Specials: Create a special that is linked to a PDF file that can be viewed and printed by your site viewers
• Signature Specials: These are specials that are associated with a Signature OFFER ID. You can use the CRUISE SEARCH or VACATION SEARCH buttons in the top part of your CMS to do a search to determine a OFFER ID for anything that is coming from Signature's API
• View All Specials: A list of all specials created on the site
• Upload File to Server: allows you to upload images, additional PDF's etc. to the server. Please do not use this function for storing anything other than what is going onto the website like personal or business files
• Vendors: Your CMS comes pre-loaded with Signature Preferred Suppliers. Here you can add additional suppliers that are not Signature Preferred for creating any of the offer types above
• Destinations: Your CMS is pre-loaded with Signature destinations. You can add additional destinations as needed for use with any of the types of offers above

* A Multi Offer is a Signature OFFER ID that is preceded by an Alpha character. All Multi Offer specials contain multiple dates of travel. Multi Offer specials can only be designated in an offer that is created under the Signature Specials function!

Using your CMS

You are now ready to start using your CMS. To get started and to get your Web Site launched, we first need you to upload your Home Page Banner/Offer. This is the large image that appears at the top of your web site. The image MUST be at least 1500 pixels wide by 350 pixels tall!

Home Page Banner/Offer

Click on the link to "HOME PAGE BANNER/OFFER
Enter the title that will appear over the top of the image, or leave blank if you do not want copy to appear over the image. If the latter applies, you will leave the next 2 fields blank!
Enter a tag line
Enter the Call to Action
Now upload the licensed image that is stored on your computer that will become the main image or banner of your site. Please review the image size requirements above! Images that exceed the max width will not load to the site! The image name CANNOT contain SPACES! Example: myhomepageimage.jpg, my_home_page_image.jpg, my-home-page-image.jpg
If you want to link the image to an offer that you have created or to a regular Signature OFFER ID, insert that URL here. If you do not wish to link the banner than leave this field blank.
Select whether you want the link to open in a new window (if the URL is not the same as your URL) or same window (if the link is using your URL).
SAVE CHANGES will launch your first banner or main site image!

Welcome Text & About Us Text

Both of these CMS functions allow you to change the applicable copy for these two pages/sections of your web site. They come with a WiziWig which allows you to format the type/copy for these sections and also add links and images using the formatting/control pictures within the WiziWig

In addition, you can also upload the images here. Please refer to the guidelines above in Banner Images related to how you name the image. All images should be at least 750 pixels wide by however tall! Please make sure that you are not uploading an image that is bigger or smaller than this size.

Specials

As indicated above, these are all the specials that you have created using the individual offer CMS, so that you can view what is appearing on the site and also what has become expired. By clicking EDIT or VIEW you can manage these offers.

HTML Specials

Here you can create a web page devoted to any type of travel offer or promotion that you want! Use this for custom groups, custom itineraries, travel fares, day trips, etc. Basically any type of offer that you want control of how the page appears on your web site. This also uses the WiziWig, so you will be able to format the offer/page as you wish

Follow these instructions:

• Select the type of promotion
• Determine if you want this offer displayed on the site
• Determine if you want this offer to be featured on the home page (meaning under Exclusive Offers)
• Give the Offer a Title. ie: Royal Caribbean WOW Sale - 3-days only!
• Give the offer a tag line. ie: Incredible pricing through March 21st!
• Provide the lowest price. Be sure to include the "$" sign. Do not enter anything except for the price here!
• Select your supplier from the drop-down menu. NOTE: this must be a supplier that is already in the VENDORS CMS function!
• Select a Destination. NOTE: this must be a destination that is already in the DESTINATIONS CMS function!
• Give your offer an Expiration Date. This will be the date that the offer will fall off the site, but still remain in your CMS.
• Create your offer details using the WiziWig tool.
• SAVE the offer
• We suggest that after you save the offer you view it on the site to make sure that you are happy with the way that it appears!

PDF Specials

If you have a PDF special that you have created or that has been supplied to you by a supplier and you want your site viewers to be able to print the offer/page, use this function.

Follow these instructions:

• Select the type of promotion
• Determine if you want this offer displayed on the site
• Determine if you want this offer to be featured on the home page (meaning under Exclusive Offers)
• Give the Offer a Title. ie: Royal Caribbean WOW Sale - 3-days only!
• Give the offer a tag line. ie: Incredible pricing through March 21st!
• Provide the lowest price. Be sure to include the "$" sign. Do not enter anything except for the price here!
• Select your supplier from the drop-down menu. NOTE: this must be a supplier that is already in the VENDORS CMS function!
• Select a Destination. NOTE: this must be a destination that is already in the DESTINATIONS CMS function!
• Give your offer an Expiration Date. This will be the date that the offer will fall off the site, but still remain in your CMS.
• Upload the PDF file that you have saved on your computer. Please name your PDF file as suggested above for image files so that the PDF does not have spaces in the name. This could cause the PDF page to not load when accessed!
  
  DO NOT UPLOAD ANY OTHER TYPE OF DOCUMENT THAT DOES NOT HAVE A "PDF" extension!
• SAVE the offer
• We suggest that after you save the offer you view it on the site to make sure that you are happy with the way that it appears!

Signature Specials

If you know a particular Signature promotion that you wish to promote, this is the CMS function to enter that information. This function can also be used when you have created a HOT DEAL on SigNet that you want to promote. All Signature specials that you promote have a unique OFFR ID

Follow these instructions:

• Select the type of promotion
• Determine if you want this offer displayed on the site
• Determine if you want this offer to be featured on the home page (meaning under Exclusive Offers)
• Give the Offer a Title. ie: Royal Caribbean WOW Sale - 3-days only!
• Give the offer a tag line. ie: Incredible pricing through March 21st!
• Provide the lowest price. Be sure to include the "$" sign. Do not enter anything except for the price here!
• Select your supplier from the drop-down menu. NOTE: this must be a supplier that is already in the VENDORS CMS function!
• Select a Destination. NOTE: this must be a destination that is already in the DESTINATIONS CMS function!
• Give your offer an Expiration Date. This will be the date that the offer will fall off the site, but still remain in your CMS.
• Enter the unique OFFER ID number associated with this offer. Make sure that it is a valid OFFER ID!
• SAVE the offer
• We suggest that after you save the offer you view it on the site to make sure that you are happy with the way that it appears!

Global Functions

The Global Functions allow you to Upload files or images to the server, (other than through a CMS function for that purpose), add a new Vendor or create a new Destination. All of these Global Functions work with the CMS offers function and are pretty self explanatory

Some things to note!

• When uploading files to the server use the guidelines for the image names above to avoid issues with those files loading through the site. You have the ability to view all files that you have uploaded from the link at the top of this section for use in other parts of the CMS or with the WiziWig.
• When Adding a non Signature supplier please give the Signature Vendor ID "000" otherwise it will show an error.

We hope that you enjoy your CMS functionality on your new Elite web site!